PS/25/263 - Winter Maintenance Assistance Framework (2026-2033)

Notice summary

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 32015. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: This tender process will follow the Mandatory Route and Community Benefits are included as pass / fail criteria. (SC Ref:840987)

Opportunity overview

The Council requires to establish a Winter Maintenance Assistance Framework for the provision of Contractors assistance during periods of adverse winter weather when all internal resource has been exhausted. The Framework will consist of 5 Lots: Lot 1: Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire Lot 2: Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire) Lot 3: Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire) Lot 4: Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire) Lot 5: Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East Ayrshire

Lot 1 — Lot 1 - Ad Hoc Assistance for Gritting and Snow Clearing Operations within East and South Ayrshire

Lot 1 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant and equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations on an as and when required basis. It is envisaged there will be a maximum of 6 Contractors appointed to this Lot. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.

Award criterion: Lone Working

Extension: The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council.

Lot 2 — Lot 2 - Standby Service for the Provision of Winter Treatment Services on Kilmarnock Town Centre Priority Footways (East Ayrshire)

Lot 2 will consist of a single Contractor, who shall provide a Standby winter footway treatment service using liquid de-icer products (which shall be sodium chloride NaCl (Brine) Spray or on instruction a calcium chloride CaCL2 (Brine) spray) on designated priority footways located within the Kilmarnock Town Centre, with 24/7 availability over a 19 week period. There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.

Award criterion: Lone Working

Extension: The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council.

Lot 3 — Lot 3 - Standby Service for Provision of Winter Treatment Services on Priority Carriageway Routes (East and South Ayrshire)

Lot 3 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on Standby for allocated specific Priority 1 and Priority 2 Carriageway Routes with 24/7 availability over a 25 week period. It is envisaged there will be there will be a maximum of 4 Contractors appointed to this Lot. Please note that Contractors will only receive a Standby Payment if they are allocated routes following award onto this Lot. There can be no guarantee as to the level of assistance that will be required, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.

Award criterion: Lone Working

Extension: The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council.

Lot 4 — Lot 4 - Standby Service for Provision of Winter Treatment Services on Priority Footway Routes (East Ayrshire)

Lot 4 will consist of Contractors/farmers etc (Service Providers) along with appropriate vehicles, plant or equipment that will be on Standby for allocated specific Priority 1 and Priority 2 Footway routes with 24/7 availability over a 19 week period. It is envisaged there will be a maximum of 4 Contractors appointed to this Lot. Please note that Contractors will only receive a Standby Payment if they are allocated routes following award onto this Lot. There can be no guarantee as to the level of assistance that will be required, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.

Award criterion: Lone Working

Extension: The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council.

Lot 5 — Lot 5 - Ad Hoc Assistance for Gritting and Snow Clearing Operations for Sheltered and Supported Living Accommodation within East Ayrshire

Lot 5 will consist of a single Contractor along with appropriate vehicles, plant or equipment which could be made available during periods of adverse winter weather to assist with winter maintenance operations for Sheltered and Supported Living Accommodation within East Ayrshire on an as and when required basis, for gritting of footpaths and car parks. White Road Salt should be utilised for all areas. There can be no guarantee to the levels of assistance required over the term of the Framework, if any at all. Additional information: There can be no guarantee as to the level of assistance that will be required over the term of the Framework Agreement, if any at all. Bidders may apply for one, several or all Lots.

Award criterion: Lone Working

Extension: The initial term of the Framework will be 4 years, with three one year extension options (4 + 1 + 1 + 1). Extension options are at the sole discretion of the Council.

Contracting authority

East Ayrshire Council Corporate Procurement Team, London Road HQ, Kilmarnock, KA3 7BU, UKM93, United Kingdom Email: lesley.robertson@east-ayrshire.gov.uk Website: http://www.east-ayrshire.gov.uk

Procurement timetable and procedure

Procedure: Open procedure

Legal basis: 32014L0024

Submission deadline: 2 October 2026 at 12:00 pm

Submission language: EN

CPV Classification

90620000 — Snow-clearing services; 43313100 — Snowploughs; 44113910 — Winter-maintenance materials; 37411000 — Winter equipments; 34143000 — Winter-maintenance vehicles; 34144420 — Salt spreaders; 34927100 — Road salt; 14450000 — Salt in brine; 14410000 — Rock salt; 34144440 — Gritter vehicles

How to submit

The official Find a Tender notice directs suppliers to the buyer’s electronic tendering system. The procurement documents, clarifications and response area are managed there.

Open the buyer’s electronic tendering system ↗

TenderLab qualification first

Before we write, we establish whether the opportunity fits.

We examine the published participation conditions, service scope, geography, regulatory position, available evidence, mobilisation demands and commercial exposure with your team. We only confirm a full tender-writing engagement when the available information supports a responsible view that the provider meets the tender requirements.

If PS/25/263 - Winter Maintenance Assistance Framework (2026-2033) is a credible fit, we can map the scored requirements, gather operational evidence and build the response around the buyer documents. The qualification check and any writing support do not guarantee an award; the contracting authority makes the final decision.