Provision of Outdoor Residential, Curriculum & Duke of Edinburgh Awards Expeditions

Notice summary

ERC reserves the right inline with Reg 72 of the Public Contracts (Scotland) Regulations 2015, to modified any awarded contract without a new procurement procedure. Prompt Payment-The successful tenderer shall, as a condition of being awarded the contract, be required to demonstrate to the council's satisfaction that all funds due to the tenderer's permitted sub-contractors in respect of these services are paid timeously and that as a minimum invoices rendered by subcontractors shall(unless formally disputed by the tenderer)be paid within 30 days of receipt. The successful tenderer shall also impose this condition on its subcontractors in respect of payments due to any sub-sub-contractors, if any.The Council reserves the right to request copies of insurance certificates from bidders at any point during the contract period. Failure to supply the information within timeframe requested may result in your bid being rejected & the Council proceeding with the procurement exercise to the next appropriate bidder. Additional information pertaining to this contract notice is contained within the Tender documents. Applicants must ensure they read in line with this contract notice. The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 31864. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343 Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Community Benefits will apply where bidders have been received over the year a total value of work exceeding 50,000 GBP. At the end of each financial year a review of the level of work commissioned will be conducted to determine number of community benefits points that will apply. The supplier will be contacted to agree the community benefit outcomes and delivery method At this point tenderers are to confirm that they agree to the delivery of community benefit outcomes and provide the contact details of the individual who will be responsible for the delivery of any agreed outcomes. The community benefits wish list has been developed to allow communities to make requests directly to companies working in East Renfrewshire. Local communities or organisations can submit a request for specific help via our online Community Benefits wish list form. Suppliers are actively encouraged to review the Community Benefits wish list and note within their ITT response if they are able to meet any of the requests noted by our community groups. A link to the community benefits wish list can be located via the following website page: https://www.eastrenfrewshire.gov.uk/procuremenent (SC Ref:837803)

Opportunity overview

Lot 1 - Outdoor residential education visits Lot 2 - Curriculum residential Lot 3 - Duke of Edinburgh Award Expeditions Top 5 suppliers will be awarded to each lot after evaluation This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

Lot 2 — Provision of Curriculum Residential

Throughout the academic year, East Renfrewshire Council secondary schools including pupils with additional support needs will support pupils who wish to participate in Curriculum Residential. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 60% The top 5 suppliers after evaluation will be awarded onto this lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Estimated lot value including VAT: £140k

Award criterion: Fair Working Practices & Living Wage

Award criterion: Quality of programme and range of activities

Award criterion: quality of accomodation and residential aspects

Award criterion: Risk assesment compliance and H&S related matters

Award criterion: community benefits

Award criterion: sustainability

Extension: The contract is for a period of 36 months with a further option to extend for a further period of up to 12 months at the sole discretion of the council.

Lot 3 — Duke of Edinburgh Outdoor expeditions

To deliver Duke of Edinburgh Outdoor expeditions. Additional information: Quality Weighting above are sub weights. Total Quality weighting is 60% The top 5 suppliers after evaluation will be awarded onto this lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Estimated lot value including VAT: £600k

Award criterion: Community Benefits

Award criterion: Sustainability

Award criterion: Fair Work Practices

Award criterion: Quality of programme and range of activities

Award criterion: adherance to health and safety matters

Extension: The initial contract period is for 36 months with the option to extend for a further 12 month period

Lot 1 — Outdoor Residential Education Visits

Outdoor Residential Education and Residential visits for Primary and Secondary schools and children with additional support needs. Additional information: Quality Weightings above are sub weights. Total Quality Weight is 60% The top 5 suppliers after evaluation will be awarded onto this lot. Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 8 and 9 of the Procurement (Scotland) Regulations 2016.

Estimated lot value including VAT: £2.0m

Award criterion: Fair Working Practices & Living Wage

Award criterion: Quality of programme and range of activities

Award criterion: Quality of accomodation and residential aspect

Award criterion: Risk Assessment and compliance with H&S

Award criterion: community benefits

Award criterion: sustainability

Extension: The contract is for a period of 36 months with a further option to extend for a further 1 period of up to 12 months at the sole discretion of the council.

Contracting authority

East Renfrewshire Council Eastwood HQ, Eastwood Park,, Giffnock, G46 6UG, UKM83, United Kingdom Email: vanessa.fordyce@eastrenfrewshire.gov.uk Website: http://www.eastrenfrewshire.gov.uk

Procurement timetable and procedure

Procedure: Open procedure

Legal basis: 32014L0024

Submission deadline: 10 September 2026 at 12:00 pm

Submission language: EN

Curated summary

Lot 1 - Outdoor residential education visits Lot 2 - Curriculum residential Lot 3 - Duke of Edinburgh Award Expeditions Top 5 suppliers will be awarded to each lot after evaluation This procurement will be conducted via the Public Contracts Scotland - Tender portal (PCS-T). We will apply a one stage Open procedure. Bidders must self-certify their adherence to the conditions of participation via the SPD (Scotland) in PSC-T, and may be required to submit Means of Proof before contract award. Bidders must refer to the specific requirements listed in Section III in this OJEU Contract Notice when completing the SPD in PCS-T. The Value shown in this notice is excluding VAT

CPV Classification

80000000 — Education and training services

How to submit

The official Find a Tender notice directs suppliers to the buyer’s electronic tendering system. The procurement documents, clarifications and response area are managed there.

Open the buyer’s electronic tendering system ↗

TenderLab qualification first

Before we write, we establish whether the opportunity fits.

We examine the published participation conditions, service scope, geography, regulatory position, available evidence, mobilisation demands and commercial exposure with your team. We only confirm a full tender-writing engagement when the available information supports a responsible view that the provider meets the tender requirements.

If Provision of Outdoor Residential, Curriculum & Duke of Edinburgh Awards Expeditions is a credible fit, we can map the scored requirements, gather operational evidence and build the response around the buyer documents. The qualification check and any writing support do not guarantee an award; the contracting authority makes the final decision.