COV - West Midlands Children's Regional Residential Care Framework

Opportunity overview

This framework is for the provision of children's residential care across the West Midlands region. Coventry City Council is the lead local authority for the framework, which can be accessed by the 14 West Midlands Local Authorities/Trusts and their successors/any successor bodies of any of the 14 entities. The West Midlands Children's Residential Care Framework aims to be the primary means by which residential care placements are sourced in the region from the independent market. This is a framework re-opening and Tenderers are invited to bid for one or more of the Lots. Providers that are already on the framework can apply to be added to an additional Lot(s) and/or apply to add further Children's Residential Homes to the Framework. For example, if a Provider has already been awarded the framework agreement for Lots 1 and 2, they can now apply for Lot 3 and/or Lot 6. Similarly, if a Provider has already been awarded the framework agreement for Lots 1 and 2, they can apply to add another Children's Residential Home(s) to Lots 1 and/or 2 and apply to be added to an additional Lot(s). Please see tender documents for more information about the framework and how it will be awarded. The tender documents can be downloaded from Coventry City Council's e-tendering portal CSW-JETS via https://sell2.in-tend.co.uk/midlands. This is a Flexible framework, which is being re-opened for a Light Touch Framework under the Procurement Act 2023 (and for the avoidance of doubt NOT as an Open Framework as defined by the Procurement Act 2023). The framework shall be re-opened at least annually and there will be additional re-openings, at any time if in the reasonable opinion of the Council the flexible framework needs to be re-opened to enable the Council and any Placing Authority to discharge their statutory duties in relation to Children in Care and the current number of providers and homes do not offer sufficient capacity in terms of residential placements available across the West Midlands region.

Lot 1 — Planned Residential Care

Lot 1 is for the provision of Planned Residential Care placements

Estimated lot value including VAT: £5935.2m

Award criterion: Price

Award criterion: Quality

Suitable for small and medium-sized enterprises.

Contract starts: 1 March 2027

Initial contract ends: 30 October 2029

Maximum term ends: 30 October 2035

Extension: The initial term of the Framework is for the period of 4 years from commencement (31 October 2025), but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Lot 2 — Crisis Care

Lot 2 is for the provision of Crisis Care placements

Estimated lot value including VAT: £5935.2m

Award criterion: Price

Award criterion: Quality

Suitable for small and medium-sized enterprises.

Contract starts: 1 March 2027

Initial contract ends: 30 October 2029

Maximum term ends: 30 October 2035

Extension: The initial term of the Framework is for the period of 4 years from commencement (31 October 2025), but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Lot 3 — Residential Care with DFE Regulated Education

Lot 3 is for the provision of Residential Care with DFE Regulated Education placements

Estimated lot value including VAT: £5935.2m

Award criterion: Price

Award criterion: Quality

Suitable for small and medium-sized enterprises.

Contract starts: 1 March 2027

Initial contract ends: 30 October 2029

Maximum term ends: 30 October 2035

Extension: The initial term of the Framework is for the period of 4 years from commencement (31 October 2025), but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Lot 4 — Residential Parenting Assessments

Lot 4 is for the provision of Residential Parenting Assessments placements

Estimated lot value including VAT: £5935.2m

Award criterion: Price

Award criterion: Quality

Suitable for small and medium-sized enterprises.

Contract starts: 1 March 2027

Initial contract ends: 30 October 2029

Maximum term ends: 30 October 2035

Extension: The initial term of the Framework is for the period of 4 years from commencement (31 October 2025), but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Lot 5 — Therapeutic Residential Care

Lot 5 is for the provision of Therapeutic Residential Care placements

Estimated lot value including VAT: £5935.2m

Award criterion: Price

Award criterion: Quality

Suitable for small and medium-sized enterprises.

Contract starts: 1 March 2027

Initial contract ends: 30 October 2029

Maximum term ends: 30 October 2035

Extension: The initial term of the Framework is for the period of 4 years from commencement (31 October 2025), but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Lot 6 — Children with Disabilities

Lot 6 is for the provision of Children with Disabilities placements

Estimated lot value including VAT: £5935.2m

Award criterion: Price

Award criterion: Quality

Suitable for small and medium-sized enterprises.

Contract starts: 1 March 2027

Initial contract ends: 30 October 2029

Maximum term ends: 30 October 2035

Extension: The initial term of the Framework is for the period of 4 years from commencement (31 October 2025), but may be extended, by mutual agreement by two increments of 3 years. The Framework will be subject to review during the initial term and the results of those reviews will inform the Council's decision as to whether any extension period will be offered.

Contracting authority

Coventry City Council Council House, Earl Street, Coventry, CV1 5RR, UKG33, United Kingdom Email: ProcurementContracts@coventry.gov.uk

Procurement timetable and procedure

Procedure: Competitive flexible procedure

Special regime: Light Touch Regime

Submission deadline: 23 October 2026 at 12:00 pm

Award decision expected by: 17 December 2026 at 11:59 pm

Electronic submissions: allowed

Submission language: EN

CPV Classification

85000000 — Health and social work services

How to submit

The official Find a Tender notice directs suppliers to the buyer’s electronic tendering system. The procurement documents, clarifications and response area are managed there.

Open the buyer’s electronic tendering system ↗

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We examine the published participation conditions, service scope, geography, regulatory position, available evidence, mobilisation demands and commercial exposure with your team. We only confirm a full tender-writing engagement when the available information supports a responsible view that the provider meets the tender requirements.

If COV - West Midlands Children's Regional Residential Care Framework is a credible fit, we can map the scored requirements, gather operational evidence and build the response around the buyer documents. The qualification check and any writing support do not guarantee an award; the contracting authority makes the final decision.