Overnight Short Break Respite and Residential Accommodation and Support for Disabled/SEND Children

Opportunity overview

Swindon Borough Council has a statutory requirement to resource overnight short breaks for families. As well as providing residential care for children and young people with complex needs and disabilities. This tender covers the need for a Short Break Overnight Respite and Complex Needs residential home within the boundaries of Swindon. The initial contract term will be for 12 months with an option to extend for a further 2 x 2 year extensions for a potential total contract term of 5 years as stated in the ITT documents. Estimated contract spend is approximately £1,400,000million across the initial 1 year contract term and approximately £7,000,000million across the potential total 5 year contract term. Full details relating to the Services are provided in the tender documents. To participate, Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com Tender clarifications to be submitted in writing via Messaging in ProContract tender portal by 22nd July 2026, 1200 hrs UK Local time. The Council’s responses to these clarification questions will be issued periodically on the ProContract tender portal. Tender Responses are required to be submitted no later than 29th July 2026, 1200 hrs UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/

Lot 1 — Contract lot

Estimated lot value including VAT: £8.4m

Award criterion: Price: 20%

Award criterion: Quality - Mobilisation: 30%

Award criterion: Quality - Services and Outcomes: 20%

Award criterion: Quality - Flexibility: 20%

Award criterion: Quality - Social Value: 10%

Contract starts: 8 September 2026

Initial contract ends: 8 September 2027

Maximum term ends: 8 September 2031

Extension: option to extend contract for 2 x 24 months

Contracting authority

Swindon Borough Council Swindon Borough Council, Civic Offices, Euclid Street, Swindon, SN1 2JH, UKK14, United Kingdom Contact: Ms Maxine Reid Email: MReid@swindon.gov.uk Website: http://www.swindon.gov.uk

Procurement timetable and procedure

Procedure: Open procedure

Special regime: Light Touch Regime

Clarification deadline: 22 July 2026 at 12:00 pm

Award decision expected by: 9 September 2026 at 11:59 pm

Electronic submissions: allowed

Submission language: EN

CPV Classification

85311000 — Social work services with accommodation; 85311300 — Welfare services for children and young people

How to submit

The official Find a Tender notice directs suppliers to the buyer’s electronic tendering system. The procurement documents, clarifications and response area are managed there.

Open the buyer’s electronic tendering system ↗

TenderLab qualification first

Before we write, we establish whether the opportunity fits.

We examine the published participation conditions, service scope, geography, regulatory position, available evidence, mobilisation demands and commercial exposure with your team. We only confirm a full tender-writing engagement when the available information supports a responsible view that the provider meets the tender requirements.

If Overnight Short Break Respite and Residential Accommodation and Support for Disabled/SEND Children is a credible fit, we can map the scored requirements, gather operational evidence and build the response around the buyer documents. The qualification check and any writing support do not guarantee an award; the contracting authority makes the final decision.